How to Make a Digital Planner with Hyperlinks and Tabs

Creating a digital planner with hyperlinks and tabs is a streamlined approach to organizing your life, tasks, and appointments. Digital planners offer the flexibility of accessing your plans on various devices, from laptops to tablets, making it easy for you to stay on top of your schedule anytime, anywhere.


They are versatile, allowing you to customize how you track your daily, monthly, and yearly activities with a personal touch.

Unlike traditional planners, digital versions harness the power of hyperlinks, enabling you to jump to specific sections or pages instantly with just a click or a tap.

Choosing the Right Software and Tools

When you're ready to design a digital planner, the software you choose can make or break your project. It's crucial to pick the right apps and tools for creating a planner that's both functional and aesthetically pleasing.

Comparing Popular Apps

App/SoftwareDevice CompatibilityStrengthsLimitations
GoodNotesiPadNatural writing experience with Apple Pencil; Easy PDF import/exportLimited to iOS devices
NotabilityiPad, MacAudio recordings; Good for note-takingSubscription model
KeynoteiOS, MacPowerful for presentations; Good for beginnersLess advanced design features
NoteshelfiOS, AndroidCustomizable covers and templatesSyncing can be complex

Each app listed above has its unique offerings. GoodNotes and Notability are top choices for iPad users, especially when paired with an Apple Pencil. They deliver a pen-on-paper feel that's crucial for hand-drawn elements in your planner.

If you're just starting out, Keynote could be a good option, as it's user-friendly and versatile. Consider what's most important for your digital planner's functionality when deciding.

Understanding Digital Planner Software Capabilities

When evaluating digital planner software, it's important to review their capabilities in three key areas: flexibility, usability, and features.

  • Flexibility: Consider if the app allows you to start from a blank page or if it provides templates. Can you customize tabs and hyperlinks easily? The more flexible the software, the more personalized your planner can be.
  • Usability: How steep is the learning curve? You'll want software that's intuitive and doesn't require too much time to master, allowing you to focus more on the creative process.
  • Features: Does the software support the import and export of different file types? Are you able to add multimedia elements or just text and images? Some apps, like GoodNotes and Notability, let you import PDFs and incorporate audio, which can enhance the planner's interactivity.

Ultimately, the best software for your digital planner will be one that balances these capabilities to match your design needs. Whether you're using a tablet or an iPad with a stylus, choose the tool that gives you the freedom and functionality to bring your digital planner to life.

Fundamentals of Digital Planner Design

You’ll need to focus on aesthetics and functionality, ensuring that your design is not only pleasing to the eye but also practical for day-to-day use.

Establishing Your Design Goals

First things first, you've got to set clear objectives for your planner. Are you designing it for personal use or to be shared with others?

Your goals will determine the structure—for example, a teacher's planner might include class schedules and a student roster, while a personal planner might have space for daily reflections and goal tracking.

Selecting a Color Scheme

Color can make or break your planner's look and feel. Choose a color scheme that reflects the planner's purpose; for productivity, opt for calm, muted tones, whereas for creativity, go bold. Consistency is key, so stick to a palette of 3-5 main colors.

Incorporating Backgrounds and Cover Art

The background and cover art provide the first impression of your planner. Make sure they align with the theme and color scheme. Avoid overly busy designs that can distract from the content. Your cover could be as simple as a textured background with your title text or as intricate as a full-blown artwork.

  • Minimalist: A single color background with a contrasting title font.
  • Vibrant: A high-resolution image or abstract design that pops.

Adding Functional Shapes and Sections

Practicality is paramount in planner design. Use shapes to differentiate between sections like monthly, weekly, and daily planning.

Rectangles and circles are your friends here—they're clean and easy to navigate for users. Remember to leave enough space in each section for writing or digital input.

  • Daily Sections: Could be rectangles with rounded corners for a softer look.
  • Monthly Calendar: Use bolder shapes to outline the calendar grid.

Creating The Interactive Elements

Interactive elements like clickable tabs and hyperlinks are crucial for a functional digital planner. These features enable you to navigate your planner efficiently, manage tasks, and track habits with ease.

Developing Clickable Tabs

To create clickable tabs in your digital planner, you'll use a design platform like Canva which allows you to make tabs that function as interactive buttons.

Here’s a quick guide:

  1. Design your tab graphic and place it on your planner page.
  2. Select the tab and click on the link button in the Canva toolbar.
  3. Enter the destination page's link to make the tab clickable.

This process makes your tabs operate like a book's index, allowing you to jump to the desired section.

Integrating Hyperlinks for Navigation

Hyperlinks are the backbone of navigation in your digital planner. They can link to internal pages or external resources. To integrate them:

  • Highlight the text or select the image you want to hyperlink.
  • Click the link icon and enter the URL or internal page reference.
  • Ensure the link opens to the correct page for a seamless navigation experience.

By adding hyperlinks, you’ll transform your planner into a dynamic tool that can guide you through your schedule, to-do list, and appointments with a single click.

Effective Use of Hyperlinking

To make your digital planner functional and efficient, it's important to embed hyperlinks that connect different sections. Hyperlinking turns your planner into an interactive tool, allowing you to jump to specific pages with a single click.

Here's how to do it:

  1. Select the text or object: Choose what you want to serve as the link source. This could be text, an image, or any other element within your planner.
  2. Insert the hyperlink: Canva and similar design platforms often have an ‘insert link' feature. Paste or type in the target page's URL or link to another page within the document.
  3. Test the link: Always check if the hyperlinks are working correctly. They should lead exactly where intended without any errors.

Creating an Easy-to-Use Index

An index page is vital for quick navigation through your digital planner. To set up an index:

  • Start by listing all sections or categories in your planner.
  • Next to each item in the list, embed a hyperlink that directs to the corresponding section.
  • Make sure your index is located at the beginning of the planner for easy access.

By establishing a comprehensive index, you provide a roadmap that users can rely on to move efficiently throughout the planner.

With hyperlinks, the tabs in the digital planner are not just visual markers but interactive tools that enhance the planner's usability.

You'll soon find that a well-organized planner with quick-access hyperlinks can transform how you manage your time and tasks, blending simplicity with efficiency.

Rich Kainu

Article by

Rich Kainu

Rich Kainu is the founder and a main contributor to Deal In Digital. He has over 12 years of experience in digital product creation, sales, and marketing as well as content creation strategies..

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